The CVAC Fellowship Hall & Kitchen is available for wedding receptions, and other types of family gatherings and celebrations. An application must be filled out for consideration by the church board at least four (4) weeks prior to the date desired. Applications for use of the Fellowship Hall & Kitchen will be considered for both members of CVAC, and non-members. Approved applicants must agree to abide by the following policy:

1. Governing Principle: Wedding Receptions and other family-type receptions held within our facility are to be held to a standard of simplicity and dignity. This policy is established to bring clarity and fairness to the process of using the church building. Per order of local codes we are allowed a maximum of 250 people in the church building. All issues and ideas cannot be foreseen. Written special requests will be considered at the time of application.

2. Timing of Use: To avoid conflicts with other church activities, the application stating the date and time of the intended use of the kitchen and Fellowship Hall should be put before the CVAC Board as soon as possible. Official CVAC events needing the Fellowship Hall & Kitchen will always take precedence. Application for Non-CVAC events using the Fellowship Hall & Kitchen conducted during the Sabbath hours will be scrutinized to a higher degree. Your use of the building will be for a maximum of four (4) hours.

3. Respect & Reverence: The thrill of these family-type celebrations brings great joy and happiness, but dignity and appropriateness should always be maintained. We ask that the building be respected by using no tacks or nails or any damaging tape on the walls, woodwork. We ask that candles, if used, be drip-less, and concern for safety be priority during the entire event. No smoking is permitted, nor the use of alcohol.

If your event was not a wedding then your party must not enter the sanctuary area, and the Sabbath School classrooms.

4. Church Property & Food: Replacement costs for broken furniture, kitchen supplies, and food will be taken from the Refundable Damage Deposit. The food in the kitchen cabinets and refrigerator is the property of CVAC. It must be left alone. The paper and plastic kitchen supplies are not be to be used.

5. Restoration of Hall & Kitchen: Since food is assumed to be part of the celebration process, for sanitary reasons the Fellowship Hall, and Kitchen must be restored to its original condition before you leave. The following is a check-list of items that must be cared for before you leave.

KITCHEN:

• Clean and put back all used kitchen utensils and equipment.

• Wipe counter and stove tops.

• Clean sink with cleanser.

• Remove all your food supplies from refrigerator.

• Sweep and mop kitchen floor if necessary.

• Empty trash cans, replace bags, take trash to outside dumpster.
  

FELLOWSHIP HALL:

• Return chairs to stacked position on racks.

• Return tables in folded position in closet.

• Vacuum carpet.
  

The Deacon on duty will be able to direct you in this Restoration Process.

6. Fellowship Hall & Kitchen Fees:

Refundable Damage Deposit $250.00 [all parties]
CVAC Members No Charge
Non-Members $150.00
Deacon Fee* $25.00

* The Deacon Fee’s are paid by all parties. This fee cover a period of four (4) hours for each event. Should the deacon be on duty more that four hours, then each additional hour or part thereof will be charged at a rate of $10 per hour. This extra hour fee will be deducted from the refundable damage deposit, if applicable.

All fees and deposit must be paid one month prior to the event date. The check for the Refundable Damage Deposit should be separate from the check for other fees. The checks should be made out to the "Connecticut Valley Adventist Church", and mailed to Connecticut Valley Adventist Church, 354 Foster Road, South Windsor, CT 06074.

The Damage Deposit will be returned if no damage is done to the building or grounds.

Parties who leave the building unclean and out of order, but undamaged will lose the cost of cleaning from their Damage Deposit.

-Policy Approved 10 August 1998